Guide for Presenter

IEEE ISGT-Asia 2022 is a hybrid formatted conference. This means authors can choose to be physically present on-site to give a presentation or virtually, through a pre-recorded video. We highly recommend authors to be present on-site to benefit the full experience of this conference. However, if this is not possible due to unforeseen circumstances, you may opt for the Virtual Session and upload your pre-recorded presentation video which will be made available to all conference attendees.

Camera-Ready Submission Checklist

Before uploading your camera-ready manuscript(s) into START V2, ensure that:

    1. You have edited your manuscripts based on the reviewers’ comments.
    2. Use the correct template and formatting as suggested in the Authors Resources.
    3. Download the e-Copyright Form (e-CF) and fill up accordingly.
    4. Upload both the e-CP and your manuscript together.
    5. An error list with description details will be reflected if there is a compliance mismatch, e.g., not formatted in A4, total length exceeds 5 pages, page margins have been tampered, etcs.
[On-site] Presenter's Checklist for Oral Presentation

You are required to prepare to give a presentation within a 10mins timeslot and then after a 5mins Q&A. Please make your way to your designated meeting room 5mins earlier before the session starts as to:

    1. Check-in with the session chair and verify your name is listed to give a presentation.
    2. Final slides must be sent in .ppt or .pdf format to isgtasia22@gmail.com with the subject “Slides- Paper_id-Paper_title” no later than 25 October 2022. Please note that these slides are final, and there will be no opportunity to revise them during the conference.
    3. Please download our PowerPoint slides Template as a guide when designing your slides.
[On-site] Presenter's Checklist for Poster Presentation
    1. The posters should be of A1 size.
    2. Authors are responsible for printing and bringing along their posters to the conference venue. Poster stands will be provided to affix the posters.
    3. No poster printing facilities are available at the venue.
[Remote] Presenter's Checklist for Virtual Presentation
    1. Record a 10-minute video of your presentation using PowerPoint slides Template. There are several ways to record a talk, including Zoom local recording, voice over PowerPoint, or other software such as WebEx, Skype, Google Meet, GoTo Meeting, and Microsoft Teams.
    2. Please note the following requirements for preparing your video:
      • Maximum video length: 10 minutes
      • File size limit: 50 MB
      • File format: mp4
      • Minimum height: 480 pixels
      • Video aspect ratio: 16:9
      • Name your file: paperID.mp4
      • Upload your completed video by logging in to your START V2 portal. Also, upload the completed release form, failing which we will not be able to publish your video.
        [User Console->Your current Submission(s)->Select your submission paperID->Final Camera-Ready-> Complete Part D]
    3. Here are some tips for recording your video:
      • Use as quiet an area as possible and avoid areas that have echos.
      • Use a good headset with microphone close to your mouth but away from direct line of mouth to reduce “pops”.  Avoid using the default built-in microphone on your computer.
      • Do a short test recording and review the sound and picture quality. Make adjustments if needed. Remember, poor sound quality makes it difficult for people to understand your work.

IEEE PES ISGT Asia 2022 conference will have a hybrid format. This means authors can choose to be physically present on-site to present your manuscript(s) or, if this is not possible, you should be ready to present live remotely.

If you have opted to do a virtual participation and presentation, we will need you to upload a 15 minutes video that could be used as a back-up in case of communication disruptions at the time of your scheduled presentation. Otherwise, we expect you to do a live virtual presentation at the time scheduled in the program.

IEEE PES ISGT Asia 2022 is using the Duetone platform for storing all recorded presentations.

    1. Visit xxx click “Sign In”, and then click “Sign Up”.
    2. Sign up with your name, affiliation, email address, and the confirmation number that you were provided when you registered.
    3. In the activation email you receive, click the link to activate the account.
    4. Sign in to your account.
    5. Click your avatar on the top right corner, then select “Papers”. You will then see a list of papers you have authored. If you do not see your papers, click the “Add all your authored papers and talks to this list” button. You may also add your paper manually by entering your EDAS paper number.
    6. Click the ‘Upload Video’ button (for talk videos) and the ‘Upload Slides” button (for slides).
    7. For uploading videos, click “Select your video as an MP4 file”, select your video file, and then click “Upload”. After the upload is completed successfully, you will receive a confirmation email message. The video will not be available to attendees in the conference until it is approved by the conference chairs. You will receive another email message when your video is approved.
    8. For uploading slides, follow similar steps as (7) above.
    9. You should now be able to download your video by clicking the “Video” Button and verify that the upload is indeed successful. You will also receive an email message letting you know that your video/slides have been successfully uploaded. Please note that the conference organizers will need to approve the video and slides you uploaded before they can be available in the online conference website.

Record a 15-minute video of your presentation, PowerPoint slides Template. There are several ways to record a talk, including the following:

      • Zoom local recording.
      • Voice over PowerPoint.
      • Use WebEx, Skype, Google Meet, GoTo Meeting, and Microsoft Teams to record a video.
        Length: maximum 15 minutes.
        Format: MP4 only.
        Bitrate: Less than or equal to 1Mbps. To check the bit rate on Windows, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
        Maximum resolution: 720p HD.
        Name your file as follows: SID_PAPER.mp4, where SID is your session ID, and PAPER the code of your paper from EDAS.
      • Use as quiet an area as possible and avoid areas that have echo.
      • Good headset with microphone close to your mouth BUT away from direct line of mouth to reduce “pops”.  Avoid using default built-in microphone on computer.
      • Do a short test recording and review the sound and picture quality. Make adjustments if needed. Remember, poor sound quality makes it difficult for people to understand your work.
[Remote] INITIAL ZOOM SETUP

Install Zoom in advance. For a stable connection to the meeting, please check the Zoom Webinar Best Practices and Resources.

[Remote] JOINING A SESSION

View the password-protected Virtual Program page and find your session. You will be provided with the required credentials before the conference starts. Click on the session link to join the meeting. If you are joining the Session before the Host has started the meeting, please wait in the lobby until the Host starts the Session. Inform the Host about your presence if you are a presenter.

Mute your microphone when you are not speaking. When the session Chair invites you to start your presentation, unmute your microphone and give your presentation. In case of technical issues, we will start the recording you uploaded. Answer questions during the Q&A.