Guide for Presenter

IEEE ISGT-Asia 2022 is a hybrid formatted conference. This means authors can choose to be physically present on-site to give a presentation or remotely through a pre-recorded video. We highly recommend authors to be present on-site to benefit the full experience of this conference and if this is not made possible for unforeseen circumstances, you need to upload your pre-recorded presentation video which will be played at the time of the scheduled timeslot.

Camera-Ready Submission Checklist

Before uploading your camera-ready manuscript(s) into START V2, ensure that:

    1. You have edited your manuscripts based on the reviewers’ comments.
    2. Use the correct template and formatting as suggested in the Authors Resources.
    3. Download the e-Copyright Form (e-CF) and fill up accordingly.
    4. Upload both the e-CP and your manuscript together.
    5. An error list with description details will be reflected if there is a compliance mismatch, e.g., not formatted in A4, total length exceeds 5 pages, page margins have been tampered, etcs.
[On-site] Presenter's Checklist for Oral Presentation

You are required to prepare to give a presentation within a 10mins timeslot and then after a 5mins Q&A. Please make your way to your designated meeting room 5mins earlier before the session starts as to:

    1. Ensure that your name is listed to give a presentation.
    2. Use a USB-stick to upload your slides and check if the contents are readable.
    3. Prepare a back-up slides formatted in PDF in case your slides (MS-PPT) becomes unreadable or corrupted.
    4. Please download our PowerPoint slides Template as a guide when designing your slides.
[On-site] Presenter's Checklist for Poster Presentation

The Poster size is A1. Please prepare some adhesive tapes (if required).

[Remote] Presenter's Checklist for Virtual Presentation

Record a 10-minute video of your presentation, PowerPoint slides Template. There are several ways to record a talk, including the following:

      • Zoom local recording.
      • Voice over PowerPoint.
      • Use WebEx, Skype, Google Meet, GoTo Meeting, and Microsoft Teams to record a video.
        Length: maximum 10 minutes.
        Format: MP4 only.
        Bitrate: Less than or equal to 1Mbps. To check the bit rate on Windows, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
        Maximum resolution: 720p HD.
      • Use as quiet an area as possible and avoid areas that have echo.
      • Good headset with microphone close to your mouth BUT away from direct line of mouth to reduce “pops”.  Avoid using default built-in microphone on computer.
      • Do a short test recording and review the sound and picture quality. Make adjustments if needed. Remember, poor sound quality makes it difficult for people to understand your work.
[Remote] Upload Presentation Slides and VIDEO recording INSTRUCTIONS

Instructions will be provided soon. Stay Tune…

IEEE PES ISGT Asia 2022 conference will have a hybrid format. This means authors can choose to be physically present on-site to present your manuscript(s) or, if this is not possible, you should be ready to present live remotely.

If you have opted to do a virtual participation and presentation, we will need you to upload a 15 minutes video that could be used as a back-up in case of communication disruptions at the time of your scheduled presentation. Otherwise, we expect you to do a live virtual presentation at the time scheduled in the program.

IEEE PES ISGT Asia 2022 is using the Duetone platform for storing all recorded presentations.

    1. Visit xxx click “Sign In”, and then click “Sign Up”.
    2. Sign up with your name, affiliation, email address, and the confirmation number that you were provided when you registered.
    3. In the activation email you receive, click the link to activate the account.
    4. Sign in to your account.
    5. Click your avatar on the top right corner, then select “Papers”. You will then see a list of papers you have authored. If you do not see your papers, click the “Add all your authored papers and talks to this list” button. You may also add your paper manually by entering your EDAS paper number.
    6. Click the ‘Upload Video’ button (for talk videos) and the ‘Upload Slides” button (for slides).
    7. For uploading videos, click “Select your video as an MP4 file”, select your video file, and then click “Upload”. After the upload is completed successfully, you will receive a confirmation email message. The video will not be available to attendees in the conference until it is approved by the conference chairs. You will receive another email message when your video is approved.
    8. For uploading slides, follow similar steps as (7) above.
    9. You should now be able to download your video by clicking the “Video” Button and verify that the upload is indeed successful. You will also receive an email message letting you know that your video/slides have been successfully uploaded. Please note that the conference organizers will need to approve the video and slides you uploaded before they can be available in the online conference website.

Record a 15-minute video of your presentation, PowerPoint slides Template. There are several ways to record a talk, including the following:

      • Zoom local recording.
      • Voice over PowerPoint.
      • Use WebEx, Skype, Google Meet, GoTo Meeting, and Microsoft Teams to record a video.
        Length: maximum 15 minutes.
        Format: MP4 only.
        Bitrate: Less than or equal to 1Mbps. To check the bit rate on Windows, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
        Maximum resolution: 720p HD.
        Name your file as follows: SID_PAPER.mp4, where SID is your session ID, and PAPER the code of your paper from EDAS.
      • Use as quiet an area as possible and avoid areas that have echo.
      • Good headset with microphone close to your mouth BUT away from direct line of mouth to reduce “pops”.  Avoid using default built-in microphone on computer.
      • Do a short test recording and review the sound and picture quality. Make adjustments if needed. Remember, poor sound quality makes it difficult for people to understand your work.
[Remote] INITIAL ZOOM SETUP

Install Zoom in advance. For a stable connection to the meeting, please check the Zoom Webinar Best Practices and Resources.

[Remote] JOINING A SESSION

View the password-protected Virtual Program page and find your session. You will be provided with the required credentials before the conference starts. Click on the session link to join the meeting. If you are joining the Session before the Host has started the meeting, please wait in the lobby until the Host starts the Session. Inform the Host about your presence if you are a presenter.

Mute your microphone when you are not speaking. When the session Chair invites you to start your presentation, unmute your microphone and give your presentation. In case of technical issues, we will start the recording you uploaded. Answer questions during the Q&A.